Comprehensive supports for community college students: Bronx, NY

Results and accomplishments

53.9%

Of ASAP participants at Bronx Community College graduate within three years, compared to 17.7% of non-participants

2

Across the CUNY system, ASAP students graduate within three years at more than double the rate of non-participants

6

Between 2015 and 2018, ASAP at Bronx Community College grew to serve nearly six times as many students, scaling from 750 students per year to almost 4,400

25,000

As of 2020, ASAP now serves 25,000 students across nine CUNY schools, up from 1,100 students in 2007


  • Major increases in three-year graduation rate at Bronx Community College: From the cohort starting in Fall 2007 through the cohort starting in Fall 2011, Accelerated Study in Associate Programs (ASAP) students posted a three-year graduation rate of 53.9% at BCC (compared to 17.7% for comparison group students). Students with developmental education needs graduated at an even higher rate: 54.5% (compared to 18% of comparison group students with development needs).
  • Full integration of ASAP model at BCC: ASAP at BCC grew from 118 students in 2007 to roughly 4,400 by 2019, serving nearly half of all matriculated students and re-shaping much of students' experience at the college.
  • Doubling three-year graduation rates across the CUNY system: ASAP students graduate within three years at more than double the rates of similar non-ASAP students. Across eight cohorts in an internal quasi-experimental evaluation, ASAP had an average three-year graduation rate of 53.4% vs. 24.6% for the historical matched comparison group.
  • Successful replication efforts across the country: The ASAP program has provided technical assistance to institutions in Ohio, California, Westchester County (New York), Tennessee, and West Virginia, helping them successfully implement the ASAP model. An MDRC evaluation found that the Ohio replication nearly doubled the three-year graduation rate across three community colleges.
  • Widespread national recognition: The program has been recognized as a community college reform model numerous times over the past five years, including by President Obama in 2015, by the National Symposium on Student Retention in 2016, and by Harvard University’s John F. Kennedy School of Government in 2020.

Overview

Summary

  • In 2007, only 13 percent of City University of New York (CUNY) community college students graduated within three years. At Bronx Community College (BCC), the rate was under eight percent. The low graduation rates meant few students left with the credentials needed for higher-paid, higher quality jobs.

  • Backed by the administration of then-Mayor Michael Bloomberg, CUNY launched the Accelerated Study in Associate Programs (ASAP) in 2007. ASAP uses a range of evidence-based supports to help community college students graduate within three years, including individualized advising, flexible class scheduling, transportation subsidies, among others.

  • After an initial evaluation of ASAP in 2015 demonstrated strong results, the next mayoral administration, led by then-Mayor Bill de Blasio, funded a dramatic expansion of the program, seeking to scale from serving 4,400 to 25,000 students by 2019. At BCC, ASAP was adopted as a college-wide strategy, and campus operations were reshaped with the aim of enrolling all eligible students in the program.

  • The keys to ASAP’s success included its commitment to independent evaluation, which built buy-in among stakeholders; the major initial and ongoing investments by the City of New York, which made piloting and scaling the program possible; buy-in from CUNY Central Office and on-campus leadership, which built support and enabled troubleshooting during implementation; and its comprehensive model and emphasis on advising to promote student success.

  • Major obstacles ASAP faced included overcoming initial skepticism from campus staff, hiring advisors quickly enough to maintain low caseload ratios as the program grew, effectively communicating eligibility requirements to prospective students, and responding to significant cuts in funding due to the COVID-19 pandemic.

What was the challenge?

  • Low community college completion rates: In 2007, just 13% of City University of New York (CUNY) community college students graduated within three years. This problem was especially acute at Bronx Community College (BCC), where the three-year graduation rate was under 8%.
  • Emerging opportunities for skilled workers: A report by the Center for an Urban Future projected that by 2014, 41% of all jobs in New York City would be “middle skill” positions that did not require a four-year degree but did demand an associate degree or other post-secondary credential.
  • Racial disparities in earnings and credentials: At the time, New York City residents of color had limited access to middle skill jobs, with more than 54% of Hispanic residents and 48% of black residents working in low-wage roles in 2008.
  • The need to scale a successful pilot: CUNY ASAP launched as a pilot program in 2007 and by 2012 had demonstrated strong results. To dramatically improve community college completion outcomes at scale, the program needed to be dramatically expanded (4,400 students in 2015, and 25,000 by 2019). At BCC, the program sought to expand from 750 to 4,400 students enrolled annually.

What was the solution?

  • A comprehensive approach to help CUNY students overcome barriers: CUNY ASAP adopted a comprehensive synthesis of evidence-based practices to remove barriers to full-time enrollment and timely graduation. To be eligible for ASAP, students must enroll full-time in an approved major, be proficient in Math and English or require no more than two semesters of developmental education, meet New York City/State residency requirements, and file for both federal and state financial aid. Those enrolling as continuing students must have no more than 15 college credits and a minimum GPA of 2.0.
  • Personal, academic, and financial supports: Program components include integrated direct student services (like personalized advisement, tutoring, and career development services), pathways supporting academic momentum (such as flexible class scheduling and full-time enrollment), and financial supports (such as tuition and fee gap scholarships, textbook assistance, and free public transit passes).
  • An unprecedented system-wide scaling effort: Following ASAP's success starting in the Bloomberg administration, the de Blasio administration decided to dramatically expand it, providing $77 million in new funding to allow CUNY to scale ASAP from nearly 4,400 students in 2015 to 25,000 students in 2019. ASAP's expansion included a focus on serving more STEM students across all partner colleges and a broader college-wide expansion at BCC aiming to enroll all eligible incoming full-time students.
  • Transforming campus operations and the student experience at BCC: At BCC, expansion was implemented as a college-wide effort aiming to enroll all eligible incoming, full-time students in ASAP (nearly 4,400 students annually). The CUNY ASAP Office of Academic Affairs (CUNY Central) worked closely with BCC leadership and program staff to fully integrate ASAP into all campus operations, including admissions, financial aid, course registration, bursar operations, and others.

What factors drove success?

  • A comprehensive approach to student success anchored in trusting relationships with advisors: The ASAP model combines a series of evidence-based practices to help students confront financial, logistical, and academic obstacles to graduation. All supports are anchored by its 150:1 advisor-student ratio, which is less than half of the average ratio at community colleges nationwide.
  • A bold initial public investment: The Center for Economic Opportunity (CEO), created by Mayor Bloomberg's administration, was established to invest in promising but not-yet-proven strategies to improve rates of upward economic mobility. CUNY ASAP's initial three-year pilot was launched with an investment of $19.5 million from CEO.
  • An unwavering commitment to data collection and independent evaluation: From its launch, ASAP has committed to rigorous data collection and independent evaluation. In doing so, the program was consistently able to demonstrate its clear success to internal stakeholders and local government leaders.
  • Two major public investments to enable scale: After ASAP demonstrated strong results in its pilot phase, the de Blasio administration funded two different expansions. In 2012, the Center for Economic Opportunity provided $6.5 million annually though 2015, allowing ASAP to more than triple in size from 1,286 students to almost 4,400. In 2015, Mayor de Blasio invested an additional $77 million in ASAP, allowing ASAP to serve over 25,000 students per year by 2019.
  • College-level implementation support provided by CUNY Central: During the most rapid period of the expansion phase, two CUNY Central staff were deployed to BCC to provide full integration of ASAP into all campus operations, including admissions, financial aid, course registration, bursar operations, and more. CUNY Central also facilitates regular convenings of ASAP directors and other professional college program staff to share best practices, compare outcomes from each site, and collectively troubleshoot.
  • Full buy-in from campus leadership: Leaders at BCC integrated ASAP’s proven success practices across all staff divisions and operations, facilitating broad campus buy-in as each department revamped its processes and practices.

What were the major obstacles?

  • Overcoming initial skepticism from campus staff: Many administrative department leaders at BCC were not initially receptive to overhauling campus operations and processes to accommodate ASAP’s growth, thus necessitating interventions from school and program leadership.
  • A shortage of student advisors: Given the rapid pace of scaling, ASAP experienced significant challenges in hiring and onboarding new advisors. The program also struggled to fully train advisors on a truncated timeline. At BCC, ASAP hired 20 new advisors between 2016 and 2017, but had challenges maintaining the 1:150 advisor-student caseload ratio.
  • Effective communication with prospective students: Successfully communicating that most new and recently admitted full-time students were eligible for participation in the ASAP program was a marketing challenge. The program in its smaller pre-expansion state was perceived by some students as being selective, and messaging around the BCC expansion confronted this misperception.
  • COVID threatens funding, services: With the City of New York facing difficult FY20 budgetary decisions in the wake of the pandemic, Mayor de Blasio proposed a $20 million cut (23%) to CUNY ASAP's city funding, despite the program's long track record of success and strong network of advocates. CUNY was able to absorb some of the ASAP reduction, though the program operated at a 15% budget deficit in FY20, leading to 2,000 fewer new students and some changes to the level of ASAP student resources. Despite these adjustments, ASAP was fully operational in academic year 2020-21, converting all program supports and services to virtual delivery with high rates of student engagement.

Timeline

Implementation process

How did leaders confront the problem?

  • A new approach to public investments in economic mobility: Seeking to address the longstanding problem of intergenerational poverty in New York, Mayor Bloomberg launches the Center for Economic Opportunity. He tasks the Center with investing in promising, evidence-based programs, especially ones that engage working and low-income young adults.
  • The Chancellor's pitch: CUNY Chancellor Matthew Goldstein proposes a pilot program that combines empirically-backed academic, financial, and personal support strategies for students.
  • Pilot funding secured: With strong backing from the Mayor and other local government leaders, the Center for Economic Opportunity provides enough funding -- $19.5 million -- to pilot CUNY ASAP for three years, serving over 1,100 students.
  • System-wide overhaul: After ASAP demonstrates strong results in independent evaluations, the de Blasio administration decides to fund an ambitious expansion that seeks to fundamentally transform the CUNY system.
  • BCC's campus transformation: BCC, which served 90% students of color and 80% Pell grant recipients, is selected for the most significant integration of ASAP into the broader campus community.

How was the strategy designed?

  • Evidence-based practices: For decades, academic literature has provided strong support for isolated interventions that would boost college graduation rates, including financial, academic, and personal supports.
  • Comprehensive approaches to student success: CUNY leaders structure a comprehensive approaches to student success program. These include intensive advising, tutoring, mandating full-time course loads, priority class scheduling, and subsidies for tuition, textbooks, and transit cards.
  • Small caseloads: Advisors develop close relationships with their students and meet multiple times per semester to track progress against goals and discuss student performance data. Caseloads are typically around 150:1, less than half of an average community college advisor caseload.
  • Integrating campus services: To integrate the ASAP model into BCC, campus leadership must transform a number of school-wide operations.

How was the approach funded?

  • Annual City and State funding: In 2006, the City of New York’s Center for Economic Opportunity initially allocates $19.5 million to CUNY for the ASAP pilot to run for three years. After the program’s first two cohorts outperform targets, CEO recommends that ASAP’s pilot annual funding of $6.5M be provided to CUNY as a permanent annual allocation from the City. The State of New York also allocates $2.5 million annually to the ASAP program.
  • Grants fund evaluation and first-phase expansion: Between 2009 and 2014, CUNY ASAP also raised $7.6 million from private foundations, including the Robin Hood Foundation, the Stella and Charles Guttman Foundation, and the Leona M. and Harry B. Helmsley Charitable Trust. This funding helps to support the program’s first phase expansion from 1,132 to 4,352 students between 2012 and 2015, along with external evaluation activities.
  • Evidence-based public investment: Encouraged by positive findings from a random assignment study by MDRC, a comprehensive cost study by Teachers College, and ASAP’s continued success, the City of New York approves $77 million in new funding to rapidly expand ASAP from nearly 4,400 students to 25,000 students by 2019. ASAP expansion includes an increased focus on serving more STEM students across all partner colleges and a college-wide expansion at BCC.
  • Funding for advisors, textbooks, and transit: The program, with an estimated cost per student of $3,440 per year, dedicates significant resources to subsidizing transit and textbooks and hiring well-qualified advisors to keep caseloads relatively small. On average, 95% of the ASAP budget is distributed to colleges and/or supports direct student resource needs such as textbooks, public transit passes, and tuition and fee gap scholarships.

How was the plan implemented?

  • Recruiting advisors: Once expansion funding is allocated by the de Blasio administration and enrollment targets are set, ASAP immediately begins the search for seasoned advisors with at least four years of previous advising experience. BCC must quickly hire and train 20 new advisors.
  • Finding students: To expand ASAP's applicant pool, ASAP hires dedicated recruiters to conduct citywide outreach, build relationships with high schools and community-based organizations, and develop an algorithm to identify potentially eligible students at the point of admission, which ensures they receive targeted communications about steps to join ASAP.
  • On-campus support: Every CUNY school with an ASAP program manages recruitment, provides direct services to students, tracks student data to monitor progress and engagement, and ensures effective collaboration and communication with other college units.
  • College-level implementation: Every CUNY college implementing ASAP has a dedicated staff that provides day to day operational oversight, manages student recruitment post-admissions, and provides direct services to students.
  • Centralized administration: CUNY Central provides overall program administration and fiscal oversight, program-wide evaluation and data management, cultivation of external partnerships, management of program-wide resource needs (such as public transit passes, textbooks, and promotional materials), citywide outreach, coordination of program-wide needs including staff training, communications, and marketing, and direct technical assistance to national replication partners.
  • Frequent evaluations and reporting: ASAP conducts regular internal evaluations and shares monthly reports with key stakeholders, including the Mayor’s office and city councilors, to show program progress and returns on public investment.

How was the approach measured and refined?

  • Data collection and independent evaluations: From its launch, ASAP commits to data collection and evaluation; MDRC begins a randomized control trial at three CUNY ASAP sites in 2010, and starting in 2014, an evaluation of the ASAP replication in Ohio.
  • Cost-benefit analysis: ASAP is also the subject of a two-part cost benefit analysis from Teachers College at Columbia University in 2012 and 2013; the study shows a return of $3-$4 for every taxpayer dollar invested in the program.
  • Tracking student outcomes: On the ground, advisors collect myriad student data, including academic outcomes (like grades and credit accumulation), program engagement contacts such as meetings with advisors, as well as participation in career development and other group advisement/program workshop offerings.
  • Data-informed advising: On an ongoing basis, ASAP advisors share student outcome data with one another and identify successful practices and intervention tactics for students with similar profiles; in some cases, advisor data sharing has been used as the basis for increasing the cadence of visits, or for facilitating group advising sessions.
Acknowledgments

Results for America would like to thank the following individuals for their help in the completion of this case study: Christine Brongniart, Diana Strumbos, Donna Linderman, Nadine Browne, and Javier Legasa of CUNY; and Carson Hicks of the New York City Mayor's Office of Economic Opportunity.